Drilling Logo

IADC/SPE International
Drilling Conference and Exhibition

8–10 March 2022 | Galveston, Texas, USA
Galveston Island Convention Center

 

Exhibitor Resources

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Exhibitor Resources

Important Dates and Deadlines

Due with Contract Submittal - 50% Deposit Due

8 October 2021 - 100% Deposit Due

November 2021 - Housing and Registration Opens

25 January 2022 - Third-Party Contractor Forms Due

26 January 2022 -  Sponsoring/Advertising Materials Submission Deadline

31 January 2022 - Company Profiles Due

11 February 2022 - Deadline to Submit Late Move-In Notification Form

8 February 2022 - Deadline to Order Services (carpet, furniture, electricity, etc.)

Please Note: We collect and share personal information that you provide to us in order to communicate with, and provide information and services to, you regarding the event.  We have a legitimate interest in processing your personal information for these reasons.  For more information, please see our privacy policy.

Exhibition Schedule

View the full Exhibition Schedule (PDF).

Exhibitor Lunches
Exhibitors should plan to go to lunch from 11:30am through 12:15pm.


Show Days

  • No one under the age of 15 on the show floor during move-in.
  • Anyone accessing the show floor must have an official show badge.
  • Exhibitors may access the show floor early on show days. See the official Exhibition Schedule for specific hours.
     

Move-In and Move Out

  • No open-toed shoes during move-in or move-out.
  • No one under the age of 18 on the show floor during move-in or move-out.
  • POVs – Someone must remain with the vehicle at all times while at the loading dock.
  • Anyone requiring access to the show floor must have an official show badge or a wristband.
  • If bringing oversized/large equipment, please notify show management at spe.events@spe.org so that special arrangements can be made to allow access for transport to your booth space.


Late Move-In
If you plan to begin your booth set up after 1300 on Monday, 7 March, please notify Show Management by 11 February. It is imperative that late set-ups order carpet, electricity, and furniture prior to 18 February.

  • All booths must be fully set by 1800 hours on Monday, 7 March. Exhibitors must clear the floor by 1800 hours. No exceptions.
  • Set up on the morning of Tuesday, 3 March is NOT permitted for this event.

If the exhibitor does not notify show management of late arrival, said exhibitor will be presumed a no-show, and the exhibit space will be re-sold or made into a lounge area.

Click here to complete the Late Move In Notification Move In Form.

Register Your Staff

Registration information coming soon!

Update Your Company Profile, Add a Co-Exhibitor

Contracted Exhibitors

Contracted Exhibitors receive a complimentary full listing (Upgrade 2), which includes:

  • Company Name
  • Booth Number
  • Website URL
  • Company Address, Phone Numbers
  • Email Address
  • Welcome Message (limit 60 Characters)
  • Print Profile (limit 350 Characters)
  • Online Profile (limit 350 Characters)
  • 6 Product Categories (online only)
  • 3 Digital Product Showcase (Images)

Your exhibitor profile is an attendee's first impression of your company so it is very important to make sure this information is up to date and reads exactly as you wish for it to appear in your online listing and in the onsite printed program. To get started, please log into the Exhibitor Portal using your case sensitive company password. Your password can be found on your booth space confirmation letter. If you are in need of password assistance, please email SPE. Once you have logged in, click "Edit Company Listing" and then make your updates. It is imperative that you click on ‘Save’ regardless of whether or not changes are made. This will alert management that your profile has been reviewed.

 

Add Co-Exhibitors

The following may be added to your account as co-exhibitors:

  • Sister company
  • Parent company
  • Division
  • Manufacturing/Distributing Company
  • Joint Venture

Co-exhibitors will receive a complimentary basic listing (Upgrade 2), which includes the items listed above.

To add a co-exhibitor, please notify the exhibits team.

Booth Specifications, Rules, and Regulations

Booth Specifications (PDF)
Rules and Regulations (PDF)

 

PLEASE NOTE: Failure to abide by these regulations can/will result in the loss of Priority Points.

Booth Equipment NOT Included with Booth Space Purchase

Carpet, electricity, furniture, and trashcans are NOT included with your booth space purchase and should be ordered separately. Please see the drop downs in the accordion below for ordering information.

  • The exhibit hall aisles will be carpeted in Tuxedo (a black & gray tweed); however, individual booth spaces will not be carpeted.
  • Carpeting/flooring in your booth space is mandatory. Flooring must encompass the entire footprint of the exhibit space.
  • 10x10 booths will be set with an 8' high gray and black back drape, 3’ high gray side dividers, and a 7"x44" one-line identification sign.

Special Event Insurance
SPE does require each exhibitor to have insurance, however, proof of coverage is not required.

If you have hired or plan on hiring a 3rd party contractor to build your booth (other than Freeman and your own staff), please see the Third Party Contractors (EAC) section below.

Rules and Regulations

  • No open-toed shoes of any kind will be permitted on the exhibition floor. Violators of this safety rule will be asked to leave the exhibit floor.
  • Children under the age of 18 are not permitted on the show floor during move-in or move-out.
  • Children under the age of 15 are not permitted on the show floor during official show hours.
  • Animals are not permitted unless they are registered service animals.
  • Flying drones are not permitted.       

Click here for a full list of Rules and Regulations.

Photography/AV Recording Regulations
SPE is organized and operated exclusively to promote and further advance scientific and technical knowledge of offshore resources and environmental matters. To maintain the unparalleled technological experience, SPE must enforce a photography and videography policy that will protect the leading-edge technology showcased at the event. Please see the official Rules and Regulations to review the full policy.

Third Party Contractors (EACs)

Exhibitors
Exhibitors are no longer required to submit paperwork or payment for appointing a contractor. We do recommend that you review the information below and that you follow up with your contractor to ensure all steps have been taken by the posted deadlines.

Contractors
If you have been hired to build/design booth space at this event, it is mandatory that you:

  • Complete and submit the EAC Agreement by 25 January 2022.
  • Provide Proof of Insurance/Certificate of Insurance (COIs)- (These should only be uploaded via the link above. Please DO NOT email to SPE or Freeman).

If you need to add additional companies at a later date, please visit this section and submit another request via the online form. Please do not email requests for these additions directly to our email inbox.

EACs needing access to the show floor during show days will need to be registered and badged. Please contact the exhibiting company so they can register your staff using their complimentary registrations.

EACs only needing access to the show floor during set-up and tear-down will not need to be badged. These employees will need to check-in at the freight door each morning to obtain a colored wristband. They will be required to provide government-issued photo IDs.

Please note – failure to follow the aforementioned processes will result in a delay or denial of access to the show floor.

Official Contractor
Freeman is our Official Show Decorator and is exempt from the above.

Exclusive Contractors
For insurance and safety reasons, Exclusive Contractors designated in the Official Exhibitor Services Manual MUST be used for services such as:

  • Catering
  • Electrical
  • Rigging
  • Plumbing
  • Drayage/Forklift Operations
  • Telecommunications
Please contact   spe.events@spe.org with any questions. We appreciate your cooperation!

Order Forms, Shipping Information, Full Exhibitor Kit

Booth Equipment NOT Included with Booth Space Purchase

Carpet, electricity, furniture, and trashcans are NOT included with your booth space purchase and should be ordered separately.

  • The exhibit hall aisles will be carpeted in Tuxedo (a black & gray tweed); however, individual booth spaces will not be carpeted.
  • Carpet/floor covering must encompass the entire footprint of the exhibit space.
  • 10x10 booths will be set with an 8' high gray and black back drape, 3’ high gray side dividers, and a 7"x44" one-line identification sign.

ALL ORDER FORMS COMING SOON!
Audio/Visual
Booth Cleaning
Carpet
Catering – (Email Lisa Clemons)
Electrical and Lighting
Furniture
Internet
Phone Services
Sign & Banner Hanging

QUICK FACTS - Coming Soon!
FULL EXHIBITOR KIT - Coming Soon!




 

Guest Invitations

Boost traffic to your booth by inviting clients and prospects by taking advantage of our Guest Invitation program. Exhibitors are eligible for five (5) complimentary invitations per 100 square feet of exhibit space purchased.

Additional information coming soon!

Lead Retrieval

Take advantage of Lead Management units offered through Experient. Lead Management units will help you track visitors and potential clients who stop by your booth during the conference.

Order form coming soon!

Market Your Exhibit

Download show banners and promote your participation on your website and emails.

Web banners:
300x250
368x96
486x60
728x90

When posting a banner to your website, please be sure to embed the conference website link within the banner image.